LHS Attendance Policy
LHS Attendance Policy
- When a student is marked absent from school for one or more periods within the instructional day the parent will be notified via the primary phone number on file by School Messenger, our automated phone message system.
- Students must bring a note to school immediately following the absence to clear the absence. Per LBUSD School Board Policy, verification must be received and recorded within five (5) day(s) of the student returning to school after the absence. Otherwise, the absence remains unverified.
- A student becomes a habitual truant once they are truant from a class three times. This may result with the student being referred to the Student Attendance Review Board (SARB) process and potential citations from law enforcement.
How to Clear an Absence
Send your student to school with a legible note regarding his/her absence. The note must contain the following information:
- Student name
- Student ID number
- Date/s of Absence
- Reason for Absence
- Period/s of absence
- Signature of parent
- Make-up class work, tests, and assignments do not have to provided to students whose absence/s are for reasons that are NOT considered Excused by the CA Education Code 48205 (see below) or for absences that remain unverified.
- Receiving truancy notices because of absences
CA Education Code 48205 for Excused Absences
- Illness (per LBUSD, after 3 days of illness a doctor’s note is required)
- Quarantine under direction of a county or city health officer (letter from county or city health officer)
- Medical, dental, optometric, or chiropractic services rendered (doctor’s note)
- Attending the funeral services of immediate family member (one day if service is in CA, three days if service is outside of CA)
- Jury duty (documentation from court officer)
- Illness or medical appointment during school hours of a child of whom the pupil is the custodial parent (doctor’s note)
- Appearance in court, observance of a holiday or ceremony of his or her religion, attendance at religious retreats, or attendance at an employment conference (documentation from court, documentation from employer)
- Immediate military family on leave
Note: Examples of absences for reasons not listed above are considered unexcused and include, but are not limited to: parent request, vacation, car broke down, overslept, family member is ill, babysitting, funeral services for a friend or non-immediate family member (aunt, uncle, cousin, etc.)
Truancy Definition and Explanation
The district generates truancy letters monthly for students who are not attending class/school. For understanding of what truancy is, here is information from LBUSD:
Truant = 3 or more unexcused/unverified absences, lates, or early outs of 30+ minutes in a school year
Example: Student A is unexcused for period 5 Monday, unverified all day absence Tuesday, late 30+ minutes on Thursday. This is considered 3 truancies and would qualify for a letter.
Example: Student B is unverified for period 1, 2, and 5 on Monday and has am unexcused all day absence on Tuesday. This is considered 2 truancies and no letter would be generated.
Letter generation: letters from LBUSD will trigger as truancies are accumulated.
Example: Student A has 3 truancies for school month 3, 0 truancies for school months 4 and 5, 6 truancies for school month 7. Parent/Guardian of Student A would receive 2 letters, one during the week of (for example) 11/29 and a second one the week of (for example) 3/14. Total days marked absent for the school month 3 notification is 3 truancies and for school month notification 7 is 9 truancies.
Early Outs / Late
Any time a student leaves early or comes in late, a professional note is required to excuse it. Without a professional note/receipt it will be recorded as Unexcused.
Please communicate with the student's pathway counselor or the attendance office PRIOR to the absences to request an extended absence (there is a form to complete.)
Not all requests are granted and are reviewed on a case by case basis following strict CA Ed Code for Attendance.
(LBUSD) policies and procedures for providing notification of a student’s absences to the school
Positive attendance supports your student’s achievement. Every day a student misses school, he/she is at risk of falling behind academically. Not only is the missed day lost, the return day is spent catching up. Every day a student attends school is also a lesson in
responsibility and commitment. Chronic absenteeism is defined as missing 10 percent or more of the school year, which is equivalent to 18 days out of a 180-day school year, regardless of whether absences are excused or unexcused. Truancy refers to unexcused absences only.
Below are Long Beach Unified School District’s (LBUSD) policies and procedures for providing notification of a student’s absences to the school. The following procedures will take effect immediately.
• Student safety is the LBUSD’s utmost concern. Therefore, if your child will be absent, please notify the school.
• Parents/Guardians are encouraged to monitor their student’s attendance records on a regular basis through ParentVue.
• Parents/guardians must clear all absences within 5 school days. After this time, parents/guardians must contact the school administrator for approval.
• To clear your child’s absence, call your school’s main office. A parent/guardian can also send a note with their child, or email the school. The school’s parent notification system will contact you in the absence of your child.
VERIFICATION OF ILLNESS:
The LBUSD allows parents to excuse up to three (3) consecutive days without verification of illness from a medical professional or school employee. Anytime your child has a doctor’s appointment and/or documentation requiring them to stay home from school, provide this verification immediately to the attendance office when your student returns to school. These absences will be recorded as excused. If verification is not provided, the child's absence will be recorded as unexcused until documentation is received. Per district policy, absences extending beyond the three (3) day consecutive rule will be considered unexcused, unless a parent/guardian provides a doctor’s verification to the school.
LEGALLY EXCUSED ABSENCES – PER EC 48205
• Personal illness:
*** District policy- The district will allow three (3) consecutive days or “all day” illness absences without doctor’s verification. Absences after that will be recorded as unexcused. If the student surpasses the three-day (3) limit or if illness absences seem to be pattern-based, a doctor’s verification note must be provided to the school. Thus whenever you have a doctor’s verification, it should be submitted.
• Quarantine under the direction of a health officer.
• Personal medical, dental, optometric or chiropractic appointment.
*** District policy- Parent/guardian must provide doctor’s verification to the school or the absence will be unexcused.
• Funeral services for a member of the immediate family (limited to one day within the state of California, and three days out of state).
*** As defined by the California Education Code.
• Student serving on jury duty.
• For illness or medical appointment of a child of whom the pupil is the custodial parent. Administrator Approval of Student Absence (Discretionary Excused Absences)
***District Policy- Must give three-days (3) advance notice to administrator Although absences for any reason are discouraged, the Parent/Guardian Request for Administrator Approval of Student Absences Form may be provided to parents/legal guardians requesting administrator approval for” justifiable personal reason” absences.
These absences include, but are not limited to:
• Active military duty in combat zone (immediate family member; maximum 3 days).
• Funeral services for a member of the immediate family (extended days outside of the legally excused allotted period).
• Personal court appearance (requires verification).
• Prior Principal approval for employment conference.
• Employment in the Entertainment Industry for a maximum of up to five absences per school year with a valid entertainment work permit.
• Observance of a religious holiday or ceremony (recommend three (3) days advance notice to school; up to four (4) days per school month), must be requested in writing and approved by principal.
• Religious retreat (limited to four hours per semester).
• Prior Principal approval for reasons, which may not be included elsewhere, but are pursuant to uniform standards established by the district’s policy.
• For the purpose of serving as a member of a precinct board for an election pursuant to Section 12302 of the Elections Code.
• Other reasons that are within the discretion of school administrators and, based on the factors of the pupil’s circumstances, are deemed to constitute a valid excuse.
• Missed the bus
• Out of town
• Family vacation
• Any illness other than the student’s illness
• Accompany parent to a parent’s appointment, etc.
SHORT-TERM INDEPENDENT STUDY
• If a child will be out of school for a minimum of consecutive five days for an unexcused absence, parents need to contact the school office at least two weeks in advance of the absence to inquire about a short-term independent study contract. However, an independent study contract is a privilege, not a right.
• If your student has a diagnosed chronic illness, you may receive a physician’s authorization to excuse absences for your child. The form requires the treating physician to verify the diagnosis and list symptoms that would not necessitate an office visit, but require the student to remain home from school. With this authorization, the parent sends a note when the child returns to school listing one or more of the symptoms the physician has identified. These absences will be considered doctor verified (excused).
• State law defines a truant as a student who has an unexcused absence or is more than 30 minutes tardy three or more days in one school year or a combination of unexcused absences and over 30 minutes or more tardy.
• By law, written notices to parents/guardians regarding truancy and excessive absences are required. Parents will receive a truancy notification if their child has been absent from school without a valid excuse three full days in one school year or tardy or absent for more than any 30 minute period during the school day without a valid excuse on three occasions in one school year or any combination thereof.
• A second (2nd) truancy notification will be sent if the child has one additional unexcused absence and a parent conference will be required with the School Attendance Review Team or Student Success Team to discuss the child’s absence and how the school can
work with the family to ensure the child’s success in school.
• The parent will receive a third truancy notification if a child has one additional unexcused absence. After the third (3rd) truancy notification, the family will be referred to SARB.
EXCESSIVE ILLNESS ABSENCES NOTIFICATIONS
• If a student has accumulated more than three (3) consecutive days of illness, per district policy the parent/guardian will be required to submit verification of illness by a medical doctor. Or parent/guardian will send student to school to be checked/released by the nurse or administration if ill.
(information current 10/2015)